GNOME Foundation Meeting Minutes Published - April 29, 2010

The meeting minutes for the April 29th GNOME Foundation board meeting
is now published.  Refer here:

             http://live.gnome.org/FoundationBoard/Minutes/20100429

Other past board meetings are archived here:

             http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

= Minutes for Meeting of April 29th, 2010 =

== Next Meeting ==

   May 13th, 2010

== Attendance ==

  * Brian Cameron
  * Diego Escalante
  * Jorge Castro (late)
  * Paul Cutler
  * Rosanna Yuen
  * Srinivasa Ragavan
  * Stormy Peters

== Regrets ==

  * Vincent Untz

== Missing ==

  * Germán Póo-Caamaño

=== Recurring Items ===

  * Review past action items.
  * Did each person with action items send their status reports to the
    board list before the meeting?
  * Approve and make sure that minutes of last meeting were published to
    foundation-announce and foundation-list.
  * Make sure to start up the gobby server for better note taking.
  * Update foundation.gnome.org website.

== New Items ==

  * Now that we are using the new Intel teleconferencing system, the
    GNOME Foundation private wiki needs to be updated with the new
    dial-in information.
    * ACTION: Srini to update the GNOME Foundation private Wiki with new
      Intel dial-in information.

  * Stormy's bonus.
    * The board started the review process on April 28th and plans to
      come to a decision by the next board meeting.
    * ACTION: Everyone to review Stormy's report and provide feedback on
      Stormy's bonus.

  * Transfering the guadec.org domain to the GNOME Foundation.
    * The GNOME Foundation is happy to report that this has been
      completed.  Thanks to the sysadmin team for doing the needful.
    * The GNOME Foundation still needs to acquire SSL a certificate for
      guadec.org in order to support managing registration for GUADEC.
    * ACTION: Paul will follow up with Germán to ensure the SSL
      certificate for guadec.org is acquired.

  * LiMo
    * ACTION: Stormy has been talking to LiMo about how we can work
      together. Waiting on LiMo at this point.

  * The board is discussing the possibility of using a service like
    Orbitz to pre-purchase tickets for some travel subsidy requests.
    Stormy has been having ongoing discussions with Orbitz to find out
    if arrangements can be made.
    * ACTION: Stormy to finish following up with Orbitz to find out if
      the GNOME Foundation can pre-purchase travel tickets.

  * GnuCash automation.
    * Paul already has an action item to work with Germán to find a
      solution for GnuCash automation.
    * ACTION: Rosanna will send emails about the state of GnuCash
      automation to Paul so that he is in the loop about the state of
      affairs.

  * Ronaldo Padula (Loja Geek Depto Comercial) made a request to the
    GNOME Foundation to make an exclusive relationship to sell GNOME-
    branded merchandise in Brazil.
    * The board agreed that it is not desirable to set up an exclusive
      relationship, though the board would be interested in a
      non-exclusive one.
    * ACTION: Diego will respond to Ronaldo Padula to let him know that
      the GNOME Foundation is interested in negotiating merchandising
      agreements, but only if they are non-exclusive.

  * Putting together a team to hire a sysadmin.
    * ACTION: Paul will follow up with Vincent and see if he needs help
      putting together a team to hire a sysadmin.

  * Annual Report.
    * No update.  Paul needs to follow-up with the authors and to ensure
      the work gets done by the end of June.
    * Need to make sure that Annual Reports get sent to all advisory
      board members.
    * ACTION: Paul will lead putting together the GNOME Annual Report.

  * Nokia Mobile Donation.
    * Nokia has generously provided the GNOME Foundation with $50,000 to
      be spent on encouraging more GNOME Mobile applications on Maemo 6
      and MeeGo.
    * The GNOME Foundation thanks Nokia for this generous donation.
    * The board discussed the idea of running a program similar to
      Google Summer of Code, but open to all developers and not just
      students.
    * ACTION: Stormy will discuss the opportunity to fund Mobile
      projects on the GNOME mobile mailing list to determine the best
      way to coordinate and make use of these resources.

  * Board Performance.
    * Diego is leading a 360° review process for the GNOME Foundation
      board members work over the past 2 months.
    * ACTION: Everyone who has been asked to fill out the survey should
      fill it out no later than Wednesday the 5th.
    * ACTION: Stormy will provide Diego with information about the
      results from the survey that each board member was responsible for
      filling out.

  * Events.
    * The Python Bindings and GSettings hackfests went really well.
      * http://live.gnome.org/Hackfests/Python2010
      * http://live.gnome.org/Hackfests/GSettings2010
    * The first ever Texas Linux Fest went well and GNOME was
      represented with a booth.  This was a good opportunity for the
      GNOME Project to show off the GNOME desktop and meet Linux
      enthusiasts with questions about GNOME. The exhibit hall was a bit
      modest, but usually had good traffic throughout the day. Most of
      the attendees were relatively familiar with GNOME and we didn't
      get a lot of questions, but quite a few people came by to say that
      they loved GNOME and were using it on their desktop.
      * Much thanks to Joe "Zonker" Brockmeier, Brandon Tomlinson from
        Ubuntu, and Ken Starks who helped to manage and run the GNOME
        booth.
      * ACTION: Paul to follow up with Joe "Zonker" Brockmeier to get
        feedback about how well the event happened.
    * GNOME Marketing Hackfest.
      * Thanks to Agustín Benito Bethencourt, Ignacio Correas, Alberto
        Capella and Stormy for all the help with organizing the event.
    * GNOME Usability.
      * Need to determine when the next GNOME Usability event will
        happen.
      * ACTION: Brian will follow up with the GNOME Usability community
        to determine a schedule for upcoming Usability hackfests.

  * Stormy informed the board that she and Germán have been going
    through the budget in fine detail and they are going to send out an
    updated summary soon. After close review, it looks like the GNOME
    Foundation has a larger surplus than we had planned.
    * Stormy highlighted that $20,000 is needed to fund the GNOME
      Women's Outreach Program, and suggested that some of this surplus
      could go towards that, and perhaps also to running additional
      hackfests.

  * The GNOME Foundation IRC meeting planned for Saturday the 24th did
    not happen.  Need to reschedule.
    * ACTION: Paul will reschedule the GNOME Foundation IRC meeting.

== Completed Actions ==

  * Diego - Will organize a press release for giving $60 to OSUOSL.
  * Germán - Tracking the transfer of the guadec.org domain to the GNOME
    Foundation.
  * Jorge - Will work with Ubuntu volunteers to find people to run the
    Texas Linux Fest booth.
  * Rosanna - Will pay $60 to OSUOSL.
  * Rosanna - Will check who received the 2008 Annual Report and send an
    email to board-list letting everybody know who received them.
  * Stormy - To confirm having the advisory board meeting on the Tuesday
    before the conference with the advisory board and confirm.
  * Stormy - Send an email to the FOSS Nigeria organizers and let them
    know that the GNOME Foundation will likely not send anyone.

== Status of Action Items ==

  * Brian - Get information about what should be in an "Employee
    Handbook". Draft approved by board.  Now under review by the GNOME
    legal team.
  * Brian - Develop trademark usage forms for common use cases.  James
    Vasile from legal is working with Brian on this.
  * Brian - Will track progress of GNOME.Asia event organization.
  * Diego - Taken over from Stormy.  Will work with Gil Forcada from
    guifi.net and gnome-marketing to define the best way for
    organizations like guifi.net to participate in the GNOME community.
    Not many replies from the community.  Diego will draft something
    more concrete for gnome-marketing and ask for comments.
  * Diego - Will lead the board member review process: pick a date, send
    reminders and coordinate with Stormy the missing members surveys.
  * Diego - Will help Stormy to organize the Zaragoza event.
  * Diego - Will follow up with Loja Geek Depto Comercial and let them
    know we do not do exclusive arrangements.
  * Germán - Will do the needful to make the bid for GUADEC public.
  * Germán - Regarding the Accessibility contract from Adalucia,  Check
    if Emergy and/or Yaco can attend at least one day at Zaragoza.  If
    not possible, Stormy may have a meeting with them in Seville.
  * Jorge - Will send an email seeking hackfest sponsorships from the
    advisory board.
  * Jorge - Taken over from Lucas - Work to ensure that Foundation
    members sign the GNOME Code of Conduct, and make it a requirement
    that new Foundation members need to sign this. Lucas completed a
    draft currently under review, tarted discussion on foundation list,
    got a lot comments and feedback, and summarized the discussion
    points.  The board seems to be still interested in proposing Code of
    Conduct as an official guideline for Foundation members as a way
    have a more clear message about the values of the GNOME community.
  * Jorge - Check records of organizations with existing contracts to
    use the GNOME trademark.  Taken over from Vincent.  Look at the
    archives in 2005 and try to determine which companies can use the
    GNOME trademark.  Know what kind of contracts we had with them.
  * Paul - Will send an email to the foundation-list and the gnucash
    list seeking someone to take over the GnuCash automation.  Taken
    over from Behdad.
  * Paul - When we reach the Friends of GNOME goal, put a thank you
    banner up there instead.  Save the ruler for the next set of goals.
    Next time we should consider counting badges, or number of
    subscribers so it is not always just measuring money.
  * Paul - Will provide the board update in a week to the Board with a
    list of articles and percentage completed for the Annual Report.
  * Paul/Germán - Automate the process of entering PayPal information
    into GnuCash.  Taken over from Behdad.
  * Rosanna - Research the GNOME Guidestar website and update if
    necessary. Rosanna sent an update about the status of Guidestar, but
    work is still needed. Need to find someone to keep the website
    up-to-date.
  * Srini - Follow up with potential sponsors for the co-located summit
    in 2011.
  * Stormy - To schedule a meeting with companies that do consulting
    work with GNOME to start discussions on how we can help (how can we
    work together).  Sent email. Got a couple of positive responses.
    Will follow up with others and schedule a meeting.
  * Stormy - To follow up with the Advisory Board about acquiring a
    second machine.  Email sent, but no response yet.
  * Stormy - Set up a Euro bank account.
  * Vincent - Update the blog and planet to highlight that people are
    expected to sign and follow the GNOME Code of Conduct. Waiting for
    Jorge's action on Code of Conduct.
  * Vincent - Follow-up with Intel to determine what to do about
    copyright assignment for clutter. Waiting for an official update
    from Intel.  Ongoing
  * Vincent - Follow up with Michael Meeks and Bradley Kuhn to see if
    there is an interest in defining a policy the release team can
    follow to know whether a project with a copyright assignment
    requirement can be accepted or not. What sorts of copyright
    assignments are acceptable? Status: Bradley is working on an updated
    draft.
  * Vincent - Create a Philosophy page on the GNOME Wiki.
  * Vincent - Announce that the new Code of Conduct is approved
  * Vincent - Will ping Bradley Kuhn to see if he can lead the team to
    interview sysadmin candidates.

=== New Action Items ===

  * Brian - Will follow up with the GNOME Usability community to
    determine a schedule for upcoming Usability hackfests.
  * Diego - Will respond to Ronaldo Padula (Loja Geek Depto Comercial)
    to let him know that the GNOME Foundation is interested in
    negotiating merchandising agreements, but only if they are
    non-exclusive.
  * Paul - Will follow up with Germán to ensure the SSL certificate for
    guadec.org is acquired.
  * Paul - Will follow up with Vincent and see if he needs help putting
    together a team to hire a sysadmin.
  * Paul - Will lead putting together the GNOME Annual Report.
  * Paul - To follow up with Joe "Zonker" Brockmeier to get feedback
    about how well the event happened.
  * Paul - Will reschedule the GNOME Foundation IRC meeting.
  * Rosanna - Will send emails about the state of GnuCash automation to
    Paul so that he is in the loop about the state of affairs.
  * Srini - To update the GNOME Foundation private Wiki with new Intel
    dial-in information.
  * Stormy - To follow up with LiMo.
  * Stormy - To finish following up with Orbitz to find out if the GNOME
    Foundation can pre-purchase travel tickets.
  * Stormy - Will discuss the opportunity to fund Mobile projects on the
    GNOME mobile mailing list to determine the best way to coordinate
    and make use of these resources.
  * Stormy - Will provide Diego with information about the results from
    the survey that each board member was responsible for filling out.
  * Everyone - To review Stormy's report and provide feedback on
    Stormy's bonus.
  * Everyone - Everyone who has been asked to fill out the survey should
    fill it out no later than Wednesday the 5th.

== Discussed on the Mailing List ==

  * Someone tried to cash a fake check that looked like it came from the
    GNOME Foundation. All is ok but we are following up with our bank to
    make sure our accounts are as secure as possible.
  * Anne Østergaard informed the board that "as decided during a DKUUG
    Board Meeting on Sunday the 18th of April is a pleasure for The
    DKUUG Board of Directors to hand over the domain guadec.org to the
    GNOME Foundation."  The transfer should happen soon.
  * Germán again proposed the idea of using a service like Orbitz to
    pre-purchase tickets in order to save money and streamline the
    travel subsidy process.
  * Germán provided a waterfall budget from October, 2009 to March, 2010
    for the board to review.
  * Germán proposed improving the GNOME Foundation membership
    application process to be more careful about reviewing people's
    contributions.
  * Ronaldo Padula (Loja Geek Depto Comercial) asked the board if it
    would be possible for him to have an exclusive arrangement to sell
    GNOME merchandise in Brazil.  Diego responded and let Ronaldo know
    that the GNOME Foundation is interested in negotiating agreements to
    sell GNOME merchandise but is not interested in an exclusive
    arrangement.
  * Jonh Wendell proposed that the GNOME Foundation pay $580 (US$) to
    cover travel expenses for ENSOL, a big FLOSS event that happens in
    northeast Brazil.  The board approved the amount, but told Jonh to
    inform people needing travel subsidy to follow the normal travel
    subsidy request process.
  * The GNOME.Asia organizers provided a rough budget for the upcoming
    GNOME.Asia/COSCUP colocated event.  Rough expected costs for
    GNOME.Asia are $28,800 (US$) including $5,800 (US$) for travel.  The
    GNOME.Asia organizers asked the board if it is acceptable to proceed
    with these plans and the board approved.
  * Brian explained that he has been talking with David Maxwell from
    Coverity about the idea of setting up a build server with Coverity
    to provide more code coverage and analysis information about GNOME.
    Brian has touched base with Frédéric Peters, Iago Toral Quiroga,
    API, and John Carr about this.  However, the fact that Coverity is
    not free software is an issue and there is a suggestion that perhaps
    GNOME should use the clang free software static analysis tool
    indead.  If there are volunteers interested in helping to set up a
    build machine with Coverity or clang please let the GNOME Foundation
    know.
  * Diego started the 360° review process for the board.  All board
    members provided a status update for the past 2 months and each
    board member completed a survey on each board member's progress in
    this time period.
  * One Texas Instruments Zoom2 device was sent to Zach Frey and Zach
    confirmed that he received the unit.  Providing the Zoom2 to Zach
    was approved at the previous meeting.  There was also discussion
    about how to provide the other Zoom2 unit to Marcus Bauer when Steve
    Sakoman is finished with it.
  * Stormy provided an update of her experience at the Collaboration
    Summit to the board.
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