An opening for OpenOffice.org
[Posted September 10, 2003 by corbet]
[This article was contributed by Joe 'Zonker' Brockmeier]
For years now, Linux users have had to struggle with the omnipresent
Microsoft Office formats. Developers working on OpenOffice.org,
Abiword, KOffice, Gnumeric and other applications have had their hands
full trying to decipher the proprietary and obfuscated MS Office formats
so that users could read and exchange documents with their MS
Office-using colleagues. With Microsoft Office 2003, Redmond is taking
obfuscation to new levels that may mean legal problems for developers
who try to provide compatibility with Office, and huge fees for
companies that try to adopt it.
In addition to the usual slew of new features, Office 2003 Professional
comes with Information Rights Management (IRM) tools. (Users of Office
2003 Standard can not create IRM documents.) Basically, IRM is just
another name for Digital Rights Management (DRM), a term that Microsoft
is avoiding because of the negative connotations that DRM has already
picked up. IRM allows users to restrict what others can do with a
document. Without the proper permissions, recipients of IRM-restricted
documents will be unable to read or print them. Recipients of
IRM-restricted e-mails will be unable to forward them as well. And users
can set documents to expire.
Naturally, these documents will be incompatible with previous versions
of Microsoft Office, to say nothing of competing tools like
OpenOffice.org, Gnumeric or Ximian's Evolution. In addition to the usual
format obfuscation, however, Microsoft also has the Digital Millenium
Copyright Act (DMCA) to protect it from competition. Since the format
includes encryption, Microsoft will be able to threaten developers with
the DMCA if they attempt to include support for IRM-restricted
documents.
Microsoft's IRM also depends on its server-based Rights Management
Services (RMS). This means that any company wanting to adopt IRM is
also forced to adopt Microsoft at the server. It doesn't preclude
companies using a mixture of Microsoft and Linux servers, but it does
mean that organizations that have only adopted Microsoft at the desktop
would be forced to make additional investments in Microsoft software.
Not only is the technology extremely restrictive, the price should be
enough to give any CFO or business owner pause. To deploy RMS within an
organization requires that you run Windows Server 2003. That brings some
hefty licensing fees on its own, but there's more. Every user who
connects to that server has to have a Windows Server 2003 Client Access
License (CAL) and a RMS User CAL, not to mention the licensing
fees for that user's copy of Windows XP and Office 2003 Professional.
The RMS CAL alone runs $37 for a single user, or $185 for a pack of five
CALs. No doubt, large organizations could get the CALs even cheaper, but
it still becomes very expensive. Note that this isn't just for users who
create IRM documents, but also for any user who views an IRM-restricted
document.
That's to use Microsoft's RMS within an organization. Companies that
want to share files with users outside the organization, will need yet
another license from Microsoft. According to Microsoft's pricing
and licensing overview page, this license alone will run an
organization $18,066 for the Windows RMS External Connector License. This
fee may not be a major obstacle for large organizations, but it would
certainly represent a major burden on small companies that need to share
documents with clients.
Believe it or not, Microsoft's new Office suite is potentially
good news for the open souce community. It creates yet another
opening for Linux vendors and proponents to make the case for free and
open software in business. Microsoft has laid out its vision for the
future of software, and it's filled with licensing fees stacked upon
licensing fees -- and technologies that suck the user deeper and deeper
into Microsoft's "stack" of solutions. Many organizations have been
content to adopt Windows on the desktop, and other technologies at the
server level. Redmond's all-or-nothing approach, attempting to force
their customers to adopt their toolchain entirely, may end up driving
them away completely.
To use IRM/RMS, an organization would have to adopt Microsoft across the
board -- and likely will require them to persuade their business
partners to do the same. Few organizations can get by without sharing
documents externally. Expect major levels of frustration when a company
adopts Office 2003 with IRM, and tries to share documents with others
using older versions of Office. Even if a company is gung-ho about IRM,
their business partners may not be.
If the Office 2003 strategy works, and organizations start jumping on
the IRM bandwagon, it's the ultimate lock-in for Microsoft. Game over
for Linux users (and vendors) trying to maintain compatibility with
Windows users. This would have the potential of breaking compatibility
even for reading e-mail, if you work with Outlook users who enable IRM.
But it also has the potential to cause some significant backlash against
Redmond when companies start tallying up the costs of switching and
being fully compatible with Microsoft's document DRM. Let's not forget
that most organizations are being much more stingy with their tech
purchases these days. Many companies are still smarting over Microsoft's
"new and improved" licensing programs and the recent security snafus. If
SoBig.F wasn't enough to send companies over to Linux, Office 2003 might
be the straw that broke the camel's back.
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